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Post by mommaho on Apr 27, 2016 13:53:07 GMT
I am mentoring a new secretary in our organization who works for assisting a very anal paper loving attorney. Said attorney is a nice person, just afraid of electronic files and things disappearing. Back in the day - I'm talking at least 30-40 years ago - we had an excellent way of tracking files that had been pulled out of the cabinet. We called them placeholders and we could order them from the Office Supply Store. It always reminded me of a Library Card in the back of a book, you wrote in your name, date removed and date returned. Do those even exist anymore and what the heck are they called?
I've searched for Paper File Placeholder, File Checkout Cards, etc. Nothing, nada . . . . |
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gsquaredmom
Pearl Clutcher
Posts: 4,091
Jun 26, 2014 17:43:22 GMT
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Post by gsquaredmom on Apr 27, 2016 14:02:25 GMT
Don't know if you can get them but you can color the tab part of a file folder red and glue a lined sheet of paper to the front (or something similar or just write it on the folder) and do the same.
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Post by mommaho on Apr 27, 2016 14:06:34 GMT
Another co-worker found it! They are called Outcards! Thank goodness I thought I was going crazy or they just weren't a 'thing' anymore!  |
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MerryMom
Pearl Clutcher
Posts: 2,561 
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Post by MerryMom on Apr 27, 2016 14:07:19 GMT
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garcia5050
Pearl Clutcher
Posts: 2,769
Location: So. Calif.
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Post by garcia5050 on Apr 27, 2016 14:07:21 GMT
My job also uses these. I think we get them custom-made. I'll check when I get into work.
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garcia5050
Pearl Clutcher
Posts: 2,769
Location: So. Calif.
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Post by garcia5050 on Apr 27, 2016 14:10:42 GMT
Great link merrymom. If you go up one level in the search, you'll find the same thing in a different size, and with the tab horizontally.
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Post by BoilerUp! on Apr 27, 2016 14:36:41 GMT
Amazon has these for 1/3 less
tab is on the top though, not sure of specific need.
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sharlag
Drama Llama
I like my artsy with a little bit of fartsy.
Posts: 6,578
Location: Kansas
Jun 26, 2014 12:57:48 GMT
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Post by sharlag on Apr 27, 2016 15:27:33 GMT
I can see everyone ignoring the OUTCARDS in my office-- not filling them out when removing a file, thinking "I'll just have it a minute!"
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Post by cbet on Apr 27, 2016 16:49:27 GMT
I can see everyone ignoring the OUTCARDS in my office-- not filling them out when removing a file, thinking "I'll just have it a minute!" That's the reason we have most of a box of them sitting unused in the supply closet right now. The guys used to be pretty good about sticking the guide into the filing cabinet to mark where the file needed to be put back, but hardly anyone EVER filled them out. |
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eastcoastpea
Prolific Pea
Posts: 9,252
Jun 27, 2014 13:05:28 GMT
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Post by eastcoastpea on Apr 27, 2016 17:23:47 GMT
People at my work put them in the wrong place all the time. It would be easier if we just had a list taped to the cabinet. Confidentiality is not an issue where I work so we could do it. Unfortunately, they don't like change even when it's for the better.
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MerryMom
Pearl Clutcher
Posts: 2,561
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Post by MerryMom on Apr 28, 2016 14:24:03 GMT
"Back in the day" when I was a file clerk, when also had a problem with people either not sticking in the Out card or if they put one in, they didn't fill it out. So since we had a small office, when just did up some cards with each person's name on it, so no excuses. They just shoved in the card. I think at one point, each person had their own color out card.But I think we ran out of those.
Eventually on the tab that says "Out", we used a small piece of colored duct tape to cover it and then wrote the person's first name on the tape (using a black sharpie).
OOOOoooo but now you can cover the "out tab" with washi tape!!!!
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