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Post by SweetieBugs on Jul 23, 2015 2:49:29 GMT
We have a new group of employees that work exclusively from home. They live in various areas of the state and coordinate programs with their local agencies. One of the employees said their office chair needed to be replaced and they wanted to know what the reimbursement policy was for this? I'm thinking initially that the answer would be no. This group of employees used to work for a different nonprofit in another city and were apparently able to obtain reimbursement for something like this.
This is really new territory for my company so I wanted to see if other people have a work from home arrangement (they are employees, not 1099 contractors) and if their employers are reimbursing for new office furniture needs? How about your laptop?
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Post by shevy on Jul 23, 2015 2:51:01 GMT
I work for county government and they pay for pay home chair, but not desk set up.
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Post by scrappychick on Jul 23, 2015 2:54:24 GMT
Reimbursement up to a certain dollar amount.
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jenrific
Junior Member
Posts: 54
Jul 26, 2014 14:22:22 GMT
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Post by jenrific on Jul 23, 2015 3:00:54 GMT
Half of my department are remote workers (but local) and the department/hospital does not pay or reimburse for chairs.
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Post by Scrapper100 on Jul 23, 2015 3:01:54 GMT
When hubby did it years ago they didn't pay for furniture just the computer and internet access. This was years ago and it was $$.
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Post by AN on Jul 23, 2015 3:03:29 GMT
No, they don't pay for any office furniture (chair, lamp, desk, floor mat, etc.). They do provide a monitor, computer, keyboard & mouse, and office supplies as needed (paper and toner refills mostly).
We also are only allowed to expense mileage above a "standard" commute if we have semi-regular meetings and things like that.
Sounds like you probably need to iron out a more comprehensive policy (maybe with HR if you have that function) to cover all aspects of work from home. There is a lot to cover - child care (and proof if you want to be able to require it), phone reimbursement, Internet reimbursement (we do not get that reimbursed any more as home internet is considered "standard"), policies on doctors visits or other daytime appointments, accessibility by any IM programs,etc.
Work from home is awesome, and there will usually be someone who tries to abuse it, in my experience.
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Post by crimsoncat05 on Jul 23, 2015 3:23:15 GMT
I don't see why the company wouldn't reimburse at least part of it-- they buy the chair and desk setup if someone works at the office, why wouldn't the person get something furnished for that even though they don't work in the same office as everyone else?
If the person quits, they'd have to work out some arrangement to pay back part of it, perhaps, or something else, so the person doesn't get a 'free chair' out of the deal.
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Deleted
Posts: 0
Jun 2, 2024 11:45:37 GMT
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Post by Deleted on Jul 23, 2015 3:31:59 GMT
We get a set amount of dollars to set up our home office and it's up to us how to use it (excluding laptop, external monitor and all peripherals - those are selected and provided by the company). Routine supplies like paper, etc. are ordered through the company and paid for in full by them.
I opted to use most of my initial allotment to buy a really good office chair, as I already had a desk, etc.. When it comes time to replace that, I will have the choice to either request a replacement chair from the bank (in which case it belongs to the bank and I would have to return if I stopped working for them), which will be one of the office standard chairs, or I can get cash equal to the cost of the chair and put it toward my choice of chairs.
The company does not pay for internet, but they do pay for a phone line (because you are required to have one exclusively for business use).
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Deleted
Posts: 0
Jun 2, 2024 11:45:37 GMT
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Post by Deleted on Jul 23, 2015 3:55:31 GMT
No reimbursement for office furniture, office supplies or internet. Company provides laptop and cell phone.
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Post by CarolT on Jul 23, 2015 4:04:06 GMT
Dh doesn't work exclusively from home, but he does telecommute fairly regularly, and does do work from home nearly every day.
The company provides the laptop and docking station. They don't pay for internet, furniture, or anything else. We consider the opportunity to work from home (saving time and gas) to be a fair trade off.
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Post by kraft4fun on Jul 23, 2015 4:07:19 GMT
We have a new group of employees that work exclusively from home. They live in various areas of the state and coordinate programs with their local agencies. One of the employees said their office chair needed to be replaced and they wanted to know what the reimbursement policy was for this? I'm thinking initially that the answer would be no. This group of employees used to work for a different nonprofit in another city and were apparently able to obtain reimbursement for something like this.
This is really new territory for my company so I wanted to see if other people have a work from home arrangement (they are employees, not 1099 contractors) and if their employers are reimbursing for new office furniture needs? How about your laptop? When I worked for the travel agency in the office then went to work from home everything was provided right down to a trash can, chair and computer. When I left the company all was returned. Any other work from home positions have been contractor and I had to provide all. Sent from my NX008HD8G using proboards
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Post by cmpeter on Jul 23, 2015 5:00:11 GMT
Yes. When I first started working from home they provided a $1,000 allowance for my office setup (computer, printer, etc was aldo paid for and not counted in the $1Kt). A couple years ago my chair needed to be replaced and they paid for that. They pay for all office supplies, phone, Internet and postage if I need to mail things. Basically anything covered if I was working in one of the offices is covered.
ETA. We are required to have a separate business line if we work from home. We can't use our home line for work. The business line I have comes bundled with Internet. So we have both a personal phone line with Internet and then I have a separate business line with Internet. They are through different companies
The office allowance is there to make sure you have the funds for an ergonomic desk/chair setup. You also have to have a fire extinguisher. You can be audited to make sure your work space is safe and appropriate (although I have never heard of that happening).
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perumbula
Pearl Clutcher
Posts: 3,439
Location: Idaho
Jun 26, 2014 18:51:17 GMT
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Post by perumbula on Jul 23, 2015 5:34:19 GMT
I work for a small company, so it may make a difference. Company did not pay for any of my set up. I was expected to already have a computer, desk, chair, and internet access to do the job. They do pay for my cell phone. (Although the cell phone was a bribe when I made noise about leaving the position. It did not originally come with the job.)
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Deleted
Posts: 0
Jun 2, 2024 11:45:37 GMT
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Post by Deleted on Jul 23, 2015 15:13:44 GMT
My company pays for my computer/laptop and then office supplies like paper and stamps.
I do not get any reimbursement for office equipment (desk/chair/etc). (Plus I already had all the equipment prior to working out of my home)
I do not get phone/internet/cell reimbursed because I would have those even if I didn't have this job. I supposed I could prorate, but 4 other people at my home use the internet and phone so it would come down to a very small amount and just not worth it to claim.
I do agree with having a written policy and having HR work through having ees who work from home. There might be some Workers Compensation/property/liability insurance issues that the company is not aware of. And I agree that it usually also needs to include a child care policy.
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keithurbanlovinpea
Pearl Clutcher
Flowing with the go...
Posts: 4,277
Jun 29, 2014 3:29:30 GMT
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Post by keithurbanlovinpea on Jul 23, 2015 15:50:09 GMT
I work for a small company, so it may make a difference. Company did not pay for any of my set up. I was expected to already have a computer, desk, chair, and internet access to do the job. They do pay for my cell phone. (Although the cell phone was a bribe when I made noise about leaving the position. It did not originally come with the job.) This is exactly my situation except my company provided me a laptop. Everything else, including my monitor, laptop stand (I use the laptop as a 2nd monitor), chair, etc. was provided by me.
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Post by kristi on Jul 23, 2015 15:50:02 GMT
My company provides the computer, phone, printer, ink & pays for internet.
They do not pay for the my desk or chair.
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Deleted
Posts: 0
Jun 2, 2024 11:45:37 GMT
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Post by Deleted on Jul 23, 2015 15:56:29 GMT
No, my company does not pay for furnishings. They supply my computer and monitor (laptop with docking station) and my company cell phone. That's it. I pay my own internet and all supplies. I don't use much in the way of supplies so that's really not an problem.
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Post by Meri-Lyn on Jul 23, 2015 15:56:33 GMT
No, no office furniture here. Laptop and phone is all.
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Post by ceepea on Jul 23, 2015 16:01:13 GMT
No my company doesn't. When we left the office to work from home they let us take our chairs, lol. They feel that working from home is a privilege so if you need something you have to get it yourself.
We don't get any kind of holiday bonus of anything, but they do mail us out 1 pad of paper and 1 pen each year!
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Post by crimsoncat05 on Jul 23, 2015 16:09:25 GMT
so maybe the difference is whether working from home is a perk of a job at a company that's local enough to drive to, versus one like the OP where she said they have employees all over the state who HAVE to telecommute. In that case, working from home isn't just a perk, it's how the job is structured due to the nature of the business.
(or there's just a lot of differences in how different companies handle telecommuting employees, lol!)
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mjmone
Full Member
Posts: 441
Jul 3, 2014 2:58:29 GMT
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Post by mjmone on Jul 23, 2015 16:55:28 GMT
My company did. But I am set up in an area of the home that is used exclusively for company business...except when I 'pea'. It is not a shared space with my home office.
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Post by SweetieBugs on Jul 23, 2015 23:22:55 GMT
so maybe the difference is whether working from home is a perk of a job at a company that's local enough to drive to, versus one like the OP where she said they have employees all over the state who HAVE to telecommute. In that case, working from home isn't just a perk, it's how the job is structured due to the nature of the business. (or there's just a lot of differences in how different companies handle telecommuting employees, lol!) Yes, you are correct. We need those employees in those areas to service the local agencies so it isn't so much their choice of "hey, I want to work from home" as it is "we need you to work in the area that you live and we don't have an office there so please work from home". We've been growing quickly lately so there are a lot of "growing pains" going on and a lot of decisions need to be made.
For those that have a laptop paid by your employer, do you have to give it back when you leave their employment?
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Post by moretimeplease on Jul 23, 2015 23:26:27 GMT
No, they don't pay for any office furniture (chair, lamp, desk, floor mat, etc.). They do provide a monitor, computer, keyboard & mouse, and office supplies as needed (paper and toner refills mostly). We also are only allowed to expense mileage above a "standard" commute if we have semi-regular meetings and things like that. Sounds like you probably need to iron out a more comprehensive policy (maybe with HR if you have that function) to cover all aspects of work from home. There is a lot to cover - child care (and proof if you want to be able to require it), phone reimbursement, Internet reimbursement (we do not get that reimbursed any more as home internet is considered "standard"), policies on doctors visits or other daytime appointments, accessibility by any IM programs,etc. Work from home is awesome, and there will usually be someone who tries to abuse it, in my experience. Pretty much exactly what AN said! ETA: Yes, if I left my job I would have to give back the laptop and all equipment.
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MerryMom
Pearl Clutcher
Posts: 2,539
Jul 24, 2014 19:51:57 GMT
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Post by MerryMom on Jul 23, 2015 23:54:46 GMT
Working from home is a benefit and I work for government, no reimburse for chair.
not having to pay for gas to commute is a huge cost savings to the employee.
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bunnylady
Junior Member
Posts: 55
Jun 25, 2014 23:22:48 GMT
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Post by bunnylady on Jul 24, 2015 0:26:37 GMT
I've worked from home for well over a year now and I wouldn't dream of asking my company to buy me a chair. What's that all about?
I get to work out of my house (I travel some, but only about once a month by choice), I have no commute, no expenses for nicer clothing, my lunch I cook at home so no eating out at the office. If I get up and get all my stuff done by 2:00 in the afternoon sometimes, then I'm done for the day!
I'm going to ask them to pay for a chair? I don't think so. :lol:
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scrapaddie
Drama Llama
Posts: 5,090
Jul 8, 2014 20:17:31 GMT
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Post by scrapaddie on Jul 24, 2015 0:47:07 GMT
so maybe the difference is whether working from home is a perk of a job at a company that's local enough to drive to, versus one like the OP where she said they have employees all over the state who HAVE to telecommute. In that case, working from home isn't just a perk, it's how the job is structured due to the nature of the business. (or there's just a lot of differences in how different companies handle telecommuting employees, lol!) But they don't have to telecommunicate from home. They could be in the office doing the same thing. So that means that working from home is a perk
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eleezybeth
Pearl Clutcher
Posts: 2,784
Jun 28, 2014 20:42:01 GMT
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Post by eleezybeth on Jul 24, 2015 1:37:29 GMT
I worked for a company 9 years ago and they required us to telework 2 days a week. They mandated us to order a chair. Their theory was they wanted you to be at an ergonomically designed work station... which started with the chair. They did not buy other furniture, but all other office needs we ordered from the corporate Staples account and it came to our house. When I quit, they asked me to keep the chair because shipping it back would have been cost prohibitive. I kept all supplies except the computer, printer and wi-fi "stick."
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Post by cmpeter on Jul 24, 2015 3:26:40 GMT
If I left I would need to turn in my laptop. I would not need to send back anything else. My printer has long past fully depreciated and they don't have a place to receive or put any of my other office stuff.
I started working virtual when the company closed our Seattle regional office. It's not really viewed as a perk, it's more a cost saving measure for the company to have an employee work from home. Yes, there are personal benefits (no commute, less wardrobe,etc.). But, there are fewer opportunities for advancement and networking as a virtual employee. It's a lot more work to get noticed and promoted.
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Deleted
Posts: 0
Jun 2, 2024 11:45:37 GMT
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Post by Deleted on Jul 24, 2015 3:31:30 GMT
so maybe the difference is whether working from home is a perk of a job at a company that's local enough to drive to, versus one like the OP where she said they have employees all over the state who HAVE to telecommute. In that case, working from home isn't just a perk, it's how the job is structured due to the nature of the business. (or there's just a lot of differences in how different companies handle telecommuting employees, lol!) Yes, you are correct. We need those employees in those areas to service the local agencies so it isn't so much their choice of "hey, I want to work from home" as it is "we need you to work in the area that you live and we don't have an office there so please work from home". We've been growing quickly lately so there are a lot of "growing pains" going on and a lot of decisions need to be made.
For those that have a laptop paid by your employer, do you have to give it back when you leave their employment? My work laptop is my employer's property and yes, it has to be surrendered upon termination. It's also fully managed remotely by my employer - software installs, etc. We do not have admin rights on our laptops to be able to install or delete things or to use removable media like flash drives.
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Post by crimsoncat05 on Jul 24, 2015 4:28:25 GMT
so maybe the difference is whether working from home is a perk of a job at a company that's local enough to drive to, versus one like the OP where she said they have employees all over the state who HAVE to telecommute. In that case, working from home isn't just a perk, it's how the job is structured due to the nature of the business. (or there's just a lot of differences in how different companies handle telecommuting employees, lol!) But they don't have to telecommunicate from home. They could be in the office doing the same thing. So that means that working from home is a perk ^^^ NO- they couldn't. Not in the OP's case: if you read her post, she said her agency needs people from all over the state to work in their own areas. That means there IS no 'office' for all of them to work in, other than their home offices.
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