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Post by utmr on Jul 20, 2015 14:41:58 GMT
So what's the point of keeping your Outlook calendar updated when people don't bother to check it before setting up meetings? I don't mean the kind with lots of people where they just pick the best time slot available. This chick is emailing me "what time this afternoon can we have a meeting to discuss x?" I reply "I can't, I am the presenter on a meeting from 2-4, can we do this tomorrow?" She replies "I need to know what time so I can schedule Tom".
Argggh. It's not freaking rocket science. You are a grown woman. Set up a meeting, pick a time everyone is available and move on. Stop expecting me to do the details for you. I've been nagging you for three straight months to fix this problem. It's in your court. Go do your d@mn job.
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gsquaredmom
Pearl Clutcher
Posts: 4,080
Jun 26, 2014 17:43:22 GMT
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Post by gsquaredmom on Jul 20, 2015 14:48:02 GMT
Can she see your calendar?
Where I work we are given access administratively en masse or by individual invitation. Or maybe she has not been trained on creating a meeting? Or to check your calendar? Or does she even know how to solve the problem?
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Post by Merge on Jul 20, 2015 14:50:09 GMT
I'm always amazed at how many people have no idea how to use basic office technology. People who have worked in offices (or schools) for years. I posted last year about being annoyed by always having to do the class lists because this other teacher couldn't be bothered to learn to use Excel. Ironically? She's changed jobs this year and will now be the school's technology teacher. Hope she figures it out. LOL Don't enable this person. Make her figure out how to use the Outlook calendar scheduling function! You could passive-aggressively send her a link to a YouTube tutorial.  |
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Post by utmr on Jul 20, 2015 14:50:57 GMT
She can't see specifics but she can see open time and unavailable time. Plus it will suggest time blocks by "no conflicts" "1 conflict" etc.
She's just being lazy. And I'm just not in the mood to accommodate lazy today.
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Post by JustCallMeMommy on Jul 20, 2015 14:51:03 GMT
I reply back, "My calendar is up to date."
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Post by utmr on Jul 20, 2015 14:54:33 GMT
I like the passive aggressive you tube idea... Wicked cackle coming from my cube...
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Post by scrapperal on Jul 20, 2015 15:00:14 GMT
I reply back, "My calendar is up to date." That's the standard refrain around here too. Sometimes, it is prefaced with, "If you'd like to meet about it, please set a meeting." Otherwise, the other person expects you to set up the meeting. |
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bethany102399
Pearl Clutcher
Posts: 3,540 
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Post by bethany102399 on Jul 20, 2015 15:14:17 GMT
is she on a mac? Our outlook doesn't always play nice with the PC's outlook. Otherwise, yes, she's being lazy.
My work vent for today is people being recognized for work that sucks. The idea that if you reward mediocrity means more mediocrity doesn't seem to compute with the higher ups here.
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Post by annabella on Jul 20, 2015 15:38:37 GMT
Actually I hate it when the new employee sends schedulers to me. The slot might look open on my calendar, but right before then I might be walking back from an outside meeting or had a lunch that always goes over 1 hour but I put it on my calendar for an hour. I also might have an important meeting I need to prepare for during my empty time. I shouldn't have to arrange my calendar so it looks full to others. I'd prefer if someone would email me and I do the same to others.
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Post by utmr on Jul 20, 2015 16:26:13 GMT
I gave in and said "what about 8:00 tomorrow?"
And now we are on email #6 for the day. 8 eastern or central? Because blah blah blah. I am ready to scream. If I didn't want her to just Fix. The. Problem. Already. I'd just sit back until she figured out how to schedule a meeting. But I want this fixed. Did I mention this has been going on for three months? I might have more patience if it hadn't drug on so long already.
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Post by scraphollie27 on Jul 20, 2015 16:30:58 GMT
Actually I hate it when the new employee sends schedulers to me. The slot might look open on my calendar, but right before then I might be walking back from an outside meeting or had a lunch that always goes over 1 hour but I put it on my calendar for an hour. I also might have an important meeting I need to prepare for during my empty time. I shouldn't have to arrange my calendar so it looks full to others. I'd prefer if someone would email me and I do the same to others. I agree with this. I prefer to throw a couple of times to the scheduler and then let them organize with everyone else. Just because my calendar says I'm free, doesn't mean it's a convenient time. |
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Post by utmr on Jul 20, 2015 16:42:54 GMT
Not being snarky, but if you don't block out inconvenient times, how do you keep people from filling them up? If I need prep time, a dentist appt or even lunch I just block off the time and highlight it as personal or working.
Otherwise it gets filled up - which is my fault for not blocking it out. Although our old admin figured me out and would occasionally ask "are you really busy or can I put a meeting there".
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Post by JustCallMeMommy on Jul 20, 2015 17:01:06 GMT
Actually I hate it when the new employee sends schedulers to me. The slot might look open on my calendar, but right before then I might be walking back from an outside meeting or had a lunch that always goes over 1 hour but I put it on my calendar for an hour. I also might have an important meeting I need to prepare for during my empty time. I shouldn't have to arrange my calendar so it looks full to others. I'd prefer if someone would email me and I do the same to others. I handle this by blocking those times out on my calendar. For instance, if I have a meeting downtown, I put 1/2 hour of travel time on both sides of the meeting. I find it very frustrating when I use someone's calendar to schedule a meeting then they come back and say they are unavailable. If I am booking a meeting with a bunch of people, I really don't want to track down everyone's availability one on one. On the flip side, I often have to contact one manager in particular because she will fill her entire calendar for weeks at a time. I've seen it first hand, and she fills in blocks of time with empty calendar appointments. It is horribly inconsiderate of people who may need to schedule time with her. |
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Post by cmpeter on Jul 20, 2015 17:12:41 GMT
I would also reply back that something along the lines of "my calendar is up to date, pick any open time slot."
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Post by mikklynn on Jul 20, 2015 17:44:47 GMT
Ha - I feel your pain. My boss set up a group calendar for us to put all our out of office time on. Yeah, he doesn't use it.
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Refupea #1142
