Deleted
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Post by Deleted on Mar 8, 2016 15:41:18 GMT
I am the new president of my alumni association. I'll need a storage locker for all the stuff the old president keeps bringing me. In it are 6 - 2" binders of all scrapbook kinds of stuff, newspaper clippings, etc. I can easily scan them and turn them into Shutterfly books. Don't get me wrong, the Shutterfly won't be nearly as charming as the binders, but the stuff in it is really starting to degrade.
It kills me to throw them out, but there is just not a place to keep all this stuff!
Thanks, Ann |
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Why
Drama Llama
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Post by Why on Mar 8, 2016 15:49:56 GMT
I think originals are better and far more interesting. I think I'd just make sure they are on acid free paper and stored well. Scanning would be good for posterity, but I would still keep the originals. ........................................  |
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Post by bigbundt on Mar 8, 2016 15:50:46 GMT
What is the alumni association for? Any chances that a library or historical society might be interested in the originals?
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Post by grove420 on Mar 8, 2016 15:51:20 GMT
I would vote to scan and toss. The next president will so thank you for it. It's currently a storage problem, a problem with trying to keep it pristine, and a problem keeping it easy to manage. Plus, I think Shutterfly books can be very attractive and much more inviting to open and read. Just my two cents.
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Post by papercrafteradvocate on Mar 8, 2016 15:51:28 GMT
Oh my gosh don't toss unless you want to be hung on a cross later! So many stories of tossing heritage, memorilbila and the like gone bad!! Lol
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Post by ktdoesntscrap on Mar 8, 2016 15:51:36 GMT
What ever you do.. don't be the person to destroy the originals.
You will never hear the end of that.. you could start the process by scanning and having them available electronically.. but let people get used to that before you destroy anything.
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pridemom
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Post by pridemom on Mar 8, 2016 15:52:26 GMT
You need a librarian for your association who can take that stuff.  |
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FurryP
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Post by FurryP on Mar 8, 2016 15:53:57 GMT
Considering it is not my personal keepsakes, I sure would have a hard time deciding. But it pretty much sounds like you know which way you want to go. I understand.
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Deleted
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Post by Deleted on Mar 8, 2016 15:59:46 GMT
What is the alumni association for? Any chances that a library or historical society might be interested in the originals? I have contacted a local historical society, and I will await their reply. As I said, the newspaper articles are really starting to get degraded, so I figure I better do something with them before they are lost forever.
Ann
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suzastampin
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Post by suzastampin on Mar 8, 2016 16:00:14 GMT
I wouldn't think they are yours to toss. They are things accumulated by the association and when you are no longer president they'll be handed off to the new one. It's quite possible the one who handed them over to you was just passing along things that were passed to him/her.
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Post by mikklynn on Mar 8, 2016 16:02:22 GMT
If you keep the originals, spray them with archival mist link |
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luckyexwife
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Post by luckyexwife on Mar 8, 2016 16:05:50 GMT
What is the alumni association for? Any chances that a library or historical society might be interested in the originals? I have contacted a local historical society, and I will await their reply. As I said, the newspaper articles are really starting to get degraded, so I figure I better do something with them before they are lost forever.
Ann
I would scan as you planned, but also keep the originals. |
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Post by bigbundt on Mar 8, 2016 16:08:26 GMT
I don't see an issue with scanning them and making a book or putting them on your association's website, just don't think you should destroy the originals when you are done. Would the association pay for the storage of those items if no one else wants them?
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Post by katlady on Mar 8, 2016 17:51:33 GMT
Isn't there a Librarian/Historical position that should be taking care of this? I agree that you shouldn't destroy the original without approval of the rest of the board.
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Deleted
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Post by Deleted on Mar 8, 2016 18:58:19 GMT
Are you a president, or a dictator?
You don't get to decide to make a book and toss the old. That should be a decision of the entire board and probably a membership quorum. After all, it is the memberships memorabilia, not yours.
I agree with scanning it so it isn't lost forever. But, I disagree with tossing the originals. There is something very connecting to holding an original item that doesn't cause the same feeling as viewing a scan or a reproduction.
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Post by anniefb on Mar 8, 2016 19:03:33 GMT
I agree about scanning the docs but think whether to get rid of the originals is something that should be discussed with at least the other committee members. I'd be worried that if you make the decision on your own, there will be someone criticising it later on.
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Deleted
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Post by Deleted on Mar 8, 2016 19:07:33 GMT
Scan and create the books FIRST. I think you'll find you've got over a $1000 in books to be printed by the time news paper articles are large enough to be read. Once you know what the real cost of printing books will be, then you can talk to the board about how to proceed or IF they want to proceed.
And, if the board does decide to dispose of the originals at least send out a mass mail/email to the membership so people can have a chance to pick up items that might be important to their family/personal history.
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Deleted
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Post by Deleted on Mar 9, 2016 14:26:58 GMT
Are you a president, or a dictator? You don't get to decide to make a book and toss the old. That should be a decision of the entire board and probably a membership quorum. After all, it is the memberships memorabilia, not yours. I agree with scanning it so it isn't lost forever. But, I disagree with tossing the originals. There is something very connecting to holding an original item that doesn't cause the same feeling as viewing a scan or a reproduction. Obviously I would bring it up for discussion at the next meeting. I wouldn't arbitrarily take it upon myself to throw out memories. Guess I should have said that.
Ann
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Post by anonrefugee on Mar 9, 2016 16:37:42 GMT
Hehe, comments so far give you an idea what to expect. Good for you planning to discuss it first. Personally I'd prep it all, and let someone later make the decision to toss.
I think it's amazing you are offering to do the scanning. That's no small chore. Your heart is in the right place.
(I'm housing past and future supplies for 25 centerpieces this year. Trust me, I understand urge to reduce storage requirement.)
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Post by pierkiss on Mar 9, 2016 16:47:18 GMT
I would absolutely scan in all the memorabilia and start working on the book.
No way would I just destroy he originals. Have the entire group take a vote on it, and maybe have all the alums (who are interested) have a say as well. And even if the majority is to destroy, maybe you can offer up those pieces to anyone who wants to hold on to them?
I have such a hard time tossing physical items I still have my old scrapbooks full of newspaper clippings and do-dads. But, they do take up so much space! It's just so nice to be able to run my hands over those items and remember some things.
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Post by Heidi on Mar 9, 2016 16:51:34 GMT
As the new president, I would appoint a brand spanking new historian.
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