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Post by ToniW on Mar 25, 2016 6:46:06 GMT
So I have a program book that I worked on last year and want to save it for use as a template for future years. Is it better (or safer) to save it as a publisher, word or pdf file if I want to keep it long term? In terms of size, publisher is less while the pdf file is a larger file. Not sure which, if any would be the best way to save the pages.
Thanks for your help!
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Post by Marina Kingston on Mar 25, 2016 8:03:31 GMT
You need to convert files to .doс / .pdf format or what? In what format the book now?
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BarbaraUK
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Jun 27, 2014 12:47:11 GMT
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Post by BarbaraUK on Mar 25, 2016 9:24:51 GMT
If you save it in Publisher it will be easy to use and change in the future.
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Post by Spongemom Scrappants on Mar 25, 2016 10:49:54 GMT
To me, the better question is WHERE to save it. The format is probably best left in whatever program you used to create it for ease of modifying it in the future. If it's a document you need to preserve, save it not only on your laptop or tablet, but upload it to an external device or on-line storage as well.
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scrappinghappy
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Post by scrappinghappy on Mar 25, 2016 13:19:23 GMT
Honestly, I didn't know anyone still used Publisher. The last time Microsoft updated the software was in 2013. It may not exist in a few years and if you save it as a publisher file you may not be able to open it. I would save it as a PDF and as Spongemom said, be sure to back it up. Editable PDF files can be large with all the metadata. Why not take out all the information and just save the template. Example, save picture and text placement but not the actual pictures and text
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Post by JustCallMeMommy on Mar 25, 2016 14:37:45 GMT
If you want to be able to edit it in Publisher in the future (for instance, as a starting place for the next one), I would save it in that format. If you want to be able to just pull it up and print or share with anyone, PDF. Storage is so cheap now that the size of the file is of little concern to me, unless I need to email the file.
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gsquaredmom
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Post by gsquaredmom on Mar 25, 2016 14:53:48 GMT
Why not a couple formats in different places?
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Post by ToniW on Mar 25, 2016 16:19:35 GMT
Thanks for your responses! I currently have all the pages in pdf files and remembered in the middle of the night that I have dropbox. It's probably the best place for it, since I can still have access to it and it can be converted easily enough.
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Post by Lexica on Mar 25, 2016 23:19:17 GMT
Did you originate the document if Publisher? If you save it as a PDF file, make sure you save it in the correct manner so that you can edit the PDF file later. Truthfully, that would be my last choice. I have had so many people send me a PDF file over the years, hoping to use the contents in whatever current document they are working on. I can usually create a Word document from it, but there have been a couple of times where the way they saved it, it could not be used. That was many years ago, and hopefully it doesn't happen anymore.
il
I did just have my friend send me a very old PDF of a file last week that he wanted to incorporate into our current Word document. I could translate it into usable text easily enough, but I had to go thorough and assign each and every line of text a specific style so it would perform appropriately in our outline. It was a total pain in the butt! I am getting compensated for helping him out, and enjoy working with him again, but had the document been saved in the original software it was created in, either Word or Word Perfect if it was old enough, it would have been a much cleaner process. I probably spent 20 plus hours cleaning it up and tagging everything with the correct style.
I work with Word templates a great deal and I save them through Word as a template file. Word has not changed the way they work in all the years I've been doing it. It just makes sense to use the program that I would be turning to for the next usage of it.
I do back them up in a couple of locations, (Thumb drive, cloud, and my backup service) and keep a working copy on both my pc and mac, so that I can work on either machine if one dies on me.
Good luck with whatever format you choose.
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Deleted
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May 18, 2024 7:26:23 GMT
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Post by Deleted on Mar 25, 2016 23:30:04 GMT
Did you originate the document if Publisher? If you save it as a PDF file, make sure you save it in the correct manner so that you can edit the PDF file later. Truthfully, that would be my last choice. I have had so many people send me a PDF file over the years, hoping to use the contents in whatever current document they are working on. I can usually create a Word document from it, but there have been a couple of times where the way they saved it, it could not be used. That was many years ago, and hopefully it doesn't happen anymore. il I did just have my friend send me a very old PDF of a file last week that he wanted to incorporate into our current Word document. I could translate it into usable text easily enough, but I had to go thorough and assign each and every line of text a specific style so it would perform appropriately in our outline. It was a total pain in the butt! I am getting compensated for helping him out, and enjoy working with him again, but had the document been saved in the original software it was created in, either Word or Word Perfect if it was old enough, it would have been a much cleaner process. I probably spent 20 plus hours cleaning it up and tagging everything with the correct style. I work with Word templates a great deal and I save them through Word as a template file. Word has not changed the way they work in all the years I've been doing it. It just makes sense to use the program that I would be turning to for the next usage of it. I do back them up in a couple of locations, (Thumb drive, cloud, and my backup service) and keep a working copy on both my pc and mac, so that I can work on either machine if one dies on me. Good luck with whatever format you choose. I agree. If it was started in Word, save it in word. When I work from PDF files, I almost always have to spend a lot of time reworking. If it was created in Publisher, it's probably best to also save it in a Publisher file. Every time you do a conversion, you have the chance of losing data or formatting. So if you went Publisher to PDF to Word, you have more chances of a problem than if you went Publisher straight to Word. Size isn't usually an issue any more. |
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Post by ToniW on Mar 26, 2016 6:26:36 GMT
Thanks again for your input! It never occurred to me that it would be best to save it in the format that it was originally generated. That would be publisher as I find it easy to use. Unfortunately, I have since deleted them and kept everything in PDF, but since it's the same program/version, I think it should be ok. Maybe I will save future projects in dropbox.
Lexica, in using your word templates, do your have a combination of text and photos? I find it hard to move things around in that format (or maybe it's just me!) Any hints as to how to do this and not want to rip my hair out?
ETA, correction on names.
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