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Post by scrapperal on Apr 1, 2016 17:15:14 GMT
6 weeks would make me insane. I think it should be 28 days absolute maximum so in theory, if you charged an expense on the last day of your credit card cycle, you'd have the money in time to pay it off before any interest accrued. It doesn't sound like anyone is interested in taking her to task, but if you're going to try to get someone to change it, I think that would be a really reasonable rationale to use. Four to six weeks is ridiculous. Is the company trying to make use of the "float" on your money or is it just the woman's power trip? I work for a small corporation and even before everything went electronic, it usually took about a week, rarely took more than two weeks, to get the reimbursement check in the mail. I just checked my last reimbursement (everything is online now) and it took four days for the money to be direct deposited. I agree with the rationale AN stated above. I used a similar rationale back in the paper days when I wrote a check for an expense and got a receipt. They said the receipt wasn't good enough and I needed an image of the front and back of the check (unbeknownst to me, there was some fraud in another department). My bank only included an image of the front and charged for an image of the back of the check. I asked accounting what to bill that under and they back pedaled and said they didn't need it. So if they aren't willing to pay the interest on your cc, they should pay you in a timely manner. |
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Post by littlemama on Apr 1, 2016 17:15:59 GMT
The following paycheck. If it were a large amount, it would be quicker, but large is relative
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Post by cade387 on Apr 1, 2016 17:30:26 GMT
I would not travel for my job if I had to pay my travel on a personal card. Our company actually won't reimburse you on major purchases (air, hotel and car) unless you put it on the company card. That would really suck
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Post by red88 on Apr 1, 2016 17:38:26 GMT
I work for a larger company, they will not do direct deposit for work expense, so it takes about a week for them to cut & mail the check.
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Post by kellybelly77 on Apr 1, 2016 17:40:16 GMT
Four to six weeks is ridiculous. Is the company trying to make use of the "float" on your money or is it just the woman's power trip? Total power trip. We have talked about moving to electronic based payments for a lot of AP functions in our management meetings and the woman always pitches a fit. Her coworker has said before that she is worried about losing her job if we move to an electronic based system since a lot of her work would be taken away. It's never been a top priority because the system we have now works somewhat. I mean, we have 2,500 employees in 5 states. There has to be a more efficient way to do this. |
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Post by Darcy Collins on Apr 1, 2016 17:52:29 GMT
Four to six weeks is ridiculous. Is the company trying to make use of the "float" on your money or is it just the woman's power trip? Total power trip. We have talked about moving to electronic based payments for a lot of AP functions in our management meetings and the woman always pitches a fit. Her coworker has said before that she is worried about losing her job if we move to an electronic based system since a lot of her work would be taken away. It's never been a top priority because the system we have now works somewhat. I mean, we have 2,500 employees in 5 states. There has to be a more efficient way to do this. I hope you have good corporate governance policies in place. I'm always suspicious when someone in a check writing capacity throws a fit about changes. Reimbursements is an area to carefully monitor and have the property checks in place as many businesses (and nonprofits) found out the hard way! |
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Post by jennyap on Apr 1, 2016 18:53:25 GMT
The next paycheck, which is monthly. The cutoff for a claim is 2 weeks before payroll date, so if you miss that it would be 6 weeks. Because of that cutoff, the minimum time it takes is 2 weeks.
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Anita
Drama Llama
Posts: 5,702 
Location: Kansas City -ish
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Post by Anita on Apr 1, 2016 19:03:52 GMT
Total power trip. We have talked about moving to electronic based payments for a lot of AP functions in our management meetings and the woman always pitches a fit. Her coworker has said before that she is worried about losing her job if we move to an electronic based system since a lot of her work would be taken away. It's never been a top priority because the system we have now works somewhat. I mean, we have 2,500 employees in 5 states. There has to be a more efficient way to do this. I hope you have good corporate governance policies in place. I'm always suspicious when someone in a check writing capacity throws a fit about changes. Reimbursements is an area to carefully monitor and have the property checks in place as many businesses (and nonprofits) found out the hard way! Agreed. That's a big ol' red flag to me that maybe she needs an audit. |
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Post by 505scrapper on Apr 1, 2016 22:18:19 GMT
I work in a relatively small law firm (about 40 people total). We submit a request for reimbursement and the checks are always written on the last day of the month (Friday before if it falls on a weekend) which is also payday (we get paid on the 15th and last day of the month). So depending on when you incurred the expense, it could be four weeks to one day. While our paychecks are direct deposited, reimbursements are not.
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Post by melanieg on Apr 1, 2016 23:23:23 GMT
2 days. I submitted some on Wednesday, yesterday I had an enotice that it would be deposited within 2 business days. It is in my account today.
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Post by bigbundt on Apr 1, 2016 23:35:39 GMT
My company would do reimbursements once a month. But this was for stuff like mileage, client/networking lunches, random purchases here and there. I'm sure if there was a large charge and I couldn't wait they would have cut me a check when I needed it but in the ten years I've been there anything large (such as travel expenses and conferences) was put on the corporate credit card so no reimbursement needed.
Our old CFO was resistant to going to anything "new" in accounting. He fought tooth and nail to take payments on our website, he wouldn't let us take Amex because the fees were slightly higher, wouldn't upgrade our client management system (with integrated accounting functions) until they stopped supporting the version we were using, wouldn't entertain the idea of a payroll system where we could log in and see stubs, change info, etc. It had nothing to do with him being shady (we are audited by an independent accounting firm annually) he was just really stuck in his ways and didn't want any extra work. Perceived or otherwise. He retired a couple of years ago and with the new CFO, things have gotten MUCH better because we were no longer fitting our company's financial processes around his stubbornness.
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Post by disneypal on Apr 2, 2016 0:04:09 GMT
It takes 3 days at my agency and we are not allowed to get checks - direct deposit only
They have 10 days per policy but they are always processed within 3 days
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Post by mama2three on Apr 2, 2016 0:07:33 GMT
A couple of days after submitting an approved expense report the money is direct deposited in my account
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Post by fkawitchypea on Apr 2, 2016 0:57:50 GMT
I work for state government. It takes weeks and sometimes months to be reimbursed for expenses. I have to fill out an expense report that goes to my supervisor for approval, then his supervisor. Then it goes to our lovely consolidated services center for the entire state. Good freaking luck there. Most people have gotten smart and gotten state travel cards for their expenses.
EDITED to add:
I never get reimbursed for mileage. In order to get mileage, you have to first request a pool car (for which we have like 2 that are never available), be denied and then have to either rent a car or be reimbursed for mileage, whichever is less. I always end up eating it.
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scrapbug
Full Member
Posts: 343
Jun 26, 2014 0:11:46 GMT
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Post by scrapbug on Apr 2, 2016 1:00:49 GMT
I travel for work frequently and I have a travel card which I use for hotel expenses. I can use it for meals and expenses, as well, plus gas and mileage IF I use my own vehicle which usually I don't, but I use my own $ for the other expenses because I get paid a certain per diem per day and it is more than I actually spend on myself, I just save that $. We have a complicated system of booking travel which a lot of people have to approve and then when the travel is complete I have to submit the expense reports which the same bunch of people have to approve, and there's usually something wrong on both ends, no matter what. It takes a looooong time to create a travel and a loooooong time to finish it up.
We don't have the option to get paid by check, it HAS to be electronically, and we get paid differently with travel reimbursement than we do for regular paychecks, so at least we don't have to wait on our pay periods to get paid. Usually I get reimbursed within 2 weeks of submitting my completed travel documents, lately it has been shorter than that. Regardless of when I get reimbursed, I am responsible for paying off my travel card when it comes due, but I have never had a due date come to fruition before I got paid.
Oh, and I work for the federal government, so that's why all the complications. LOL
More than you wanted to know I'm sure.
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scrapbug
Full Member
Posts: 343
Jun 26, 2014 0:11:46 GMT
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Post by scrapbug on Apr 2, 2016 1:06:58 GMT
I work for state government. It takes weeks and sometimes months to be reimbursed for expenses. I have to fill out an expense report that goes to my supervisor for approval, then his supervisor. Then it goes to our lovely consolidated services center for the entire state. Good freaking luck there. Most people have gotten smart and gotten state travel cards for their expenses. EDITED to add: I never get reimbursed for mileage. In order to get mileage, you have to first request a pool car (for which we have like 2 that are never available), be denied and then have to either rent a car or be reimbursed for mileage, whichever is less. I always end up eating it. I'm fed, and if I need a car and a GOV is available, I have to use that or forfeit any kind of reimbursement. If I use my POV I get reimbursed a set amount per mileage and that always is more than what the actual expense is, so I come out ahead with my POV. I always like to just drive my own if I can, but often we do have a GOV available, I'd say 70% of the time. That really stinks that you don't get reimbursed, I'm pretty sure that's not legal, but would probably not even be worth it to fight it. |
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smginaz Suzy
Pearl Clutcher
Je suis desole.
Posts: 2,606
Jun 26, 2014 17:27:30 GMT
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Post by smginaz Suzy on Apr 2, 2016 1:18:39 GMT
I'd be taking one of two paths if my reimbursement was that long. 1) I'd start expensing any interest accured and 2) I'd start by insisting on a travel advance every time I had a corporate expense.
Maybe the CEO will care more if good people leave the company due to shitty reimbursement practices.
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Post by Eddie-n-Harley on Apr 2, 2016 1:34:19 GMT
Our reimbursements are incorporated into paychecks, so the timing of the reimbursement depends on when your claim is submitted and processed relative to the close of a pay period. But long story short: sometimes it is as soon as six days later, but it should never take more than four weeks.
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Post by CarolT on Apr 2, 2016 1:38:37 GMT
Officially, funds are directly deposited no more than 7 days after approval. I've never had it take more than 3 business days. I work for a very large school district and we submit our travel reimbursement online.
I have a district travel credit card that I use for hotel, airfare, rental cars, etc. I get reimbursed for mileage when I use my personal car, tolls, and parking if I don't pay with my travel card. I can't charge my meals, but I get a per diem flat rate reimbursed when I travel overnight.
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Post by kellybelly77 on Apr 20, 2016 15:38:34 GMT
Update: I just got my check today, so 6 weeks again.
Oy! And I am traveling again on Friday and the first week in May so a ton more miles.
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Post by jemali on Apr 20, 2016 15:44:00 GMT
I did accounts payable. We do checks once a week on Wednesdays. They are all paper checks for expense reimbursements, no direct deposit and not through payroll.
You wouldn't believe how long people wait to turn in expense reports! I have some guys that turn in receipts from 9 months ago. It is ridiculous because then I have to go through and make sure they weren't already reimbursed.
Can you get an advance before you go on your trip and then turn in your receipts and reconcile the difference when you get back?
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christinec68
Drama Llama
Posts: 5,381
Location: New York, NY
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Post by christinec68 on Apr 20, 2016 16:01:44 GMT
Six weeks is a long time, too long.
My company cuts checks twice a month around the 3rd and the 20th. Any approved expense reports will be paid with the next check run so there's no more than a 2 week wait.
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Post by mommaho on Apr 20, 2016 16:31:44 GMT
6 weeks is crazy! We have a 30 day reimbursement policy per our contract. However, that means from the date that the voucher/payable is received in our office and stamped, not from the day it is dated and signed by the employee. So there have been times when it seems like longer than the 30 days to the employee, but our accounting dept. cuts checks twice a week, no direct deposit for reimbursements, only paychecks.
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mallie
Pearl Clutcher
Posts: 3,253
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Post by mallie on Apr 20, 2016 17:06:40 GMT
I worked for a state agency and it took 6 weeks. Ridiculous since my credit card bill has arrived and I would have to take money out of my savings to pay for a work expense. So what I did was submit a bill for the interest on my credit card because I said I didn't have the savings to pay that bill. That got the matter booted up to a higher authority and all of a sudden, a policy was issued that we would get reimbursed within 14 days or less. Eventually, those of us who traveled got agency credit cards and that solved a lot of the problem.
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Post by Karmady on Apr 20, 2016 18:55:07 GMT
I submit my expenses with my time sheet and get paid for both every two weeks.
I work independently for a Canadian charity. There are over 500 of us across Canada who submit time sheets/expenses every two weeks.
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IAmUnoriginal
Pearl Clutcher
Posts: 2,894
Jun 25, 2014 23:27:45 GMT
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Post by IAmUnoriginal on Apr 20, 2016 19:17:47 GMT
When DH was traveling for the RR, he had a corporate card for hotel rooms. His mileage and per diem for food was sent to him the 10th of every month (first paycheck) for anything he keyed into the system by the 30th. Key in by 4/30 and receive the money on 5/10. He had to reconcile and sign the credit card statement each month and submit that before they'd pay it.
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Post by anniefb on Apr 20, 2016 19:37:05 GMT
6 weeks is ridiculous.
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Post by mrssmith on Apr 20, 2016 19:47:36 GMT
I figured everyone would have their reimbursement quicker. I swear, our gal just likes to control everything so she just does it when she feels like it. She won't move to direct deposit because she likes to control when all the checks go out. I was super irritated with the 6 weeks. I had the expenses on my personal credit card and had to pay the bill before I had the reimbursement. Luckily I could swing it but I hear others complain because they travel more frequently and have large checks and can't swing the bill for that long. It's been brought up to the CEO and he just brushes it off. Luckily, I don't have expenses but a few times a year. And most of the time it's just mileage and not large expenses. Have you & the others talked to the woman about getting it earlier because you have to pay the bill? Do you have any reimbursement guideline document that possibly states how long the process should take? If she still doesn't change, I would group together with the other employees and approach the CEO because it is affecting personal finances. Or have your managers do it. That's just crazy. |
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