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Post by cmpeter on Apr 22, 2016 19:57:28 GMT
If it's the EA for the CEO, I wouldn't expect them to coordinate with my calendar. They send out the invite and the rest of us reschedule to make that time work. The CEO's schedule takes presedence. Now, ours only schedules something like once a quarter or so and when he does, it's pretty darn important.
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Post by Rachel on Apr 22, 2016 20:13:31 GMT
I schedule meetings for several people at a time. If one declines I don't reschedule until they've told me WHY they can't attend. Not here that day? Not here at that time? Another meeting going on? This meeting had nothing to do with you? I immediately respond asking why and go from there. At that point you could have told her how to block out time.
And don't get me started on people who go behind me and reschedule a meeting I've already scheduled and now it has turned into a disaster. We have a school psych I'm about to go rounds with if she doesn't knock it off!
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Deleted
Posts: 0
Sept 30, 2024 0:34:36 GMT
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Post by Deleted on Apr 22, 2016 20:47:58 GMT
Send a message to her immediate supervisor, informing that this employee will be at the next meeting , no excuses.
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Post by misadventurous on Apr 22, 2016 21:40:47 GMT
This is a situation where you're cutting your nose off to spite your face. It doesn't matte what is typical in your company. When you've sending multiple invites to the Snr VP - it's not going to reflect well on YOU. At this point it's all damage control as you should have figured out way earlier that what you were doing wasn't working. I 100% agree with this. All the SVP sees is 5 invites, which are coming from you. I personally would rather pick up the phone to help the lower level employee get her act together (as aggravating as that may be) than have the SVP think I can't manage to successfully schedule a meeting. Just ask the the employee to please modify her calendar permanently (File > Options > Calendar > Work Hours). No need to be snarky, just professional.
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Deleted
Posts: 0
Sept 30, 2024 0:34:36 GMT
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Post by Deleted on Apr 22, 2016 23:11:50 GMT
I think what is right depends on the culture of the office. If I work 8-12 M-F why should I have to block off afternoons? Do other workers have to block off 5pm to 8 am? Do we need to block off week ends? As a low person on the totem pole who works part time my guess is she just didn't feel she was really meant to be at the meeting. I have a hard time believing your office is so big you didn't know she was part time if you think you can find a time every single person is available. Our full time staff is 12. We can't get all 12 of us in one meeting without six months advance scheduling. It will happen in August because the CEO proclaimed it will back in January.
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Post by cmpeter on Apr 22, 2016 23:30:23 GMT
Volt, we do block off non-work hours. Actually, we specify work hours in our calendar setting. Then when someone looks at the calendar using the scheduling assistant option (Outlook), my schedule shows gray for non working hours. We are all in different time zones, so it's very helpful.
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Post by CarolT on Apr 23, 2016 1:06:03 GMT
Honestly, if it is essential that this person attend the meeting, I would either call her or email her and say "hey, the boss real wants you to be at this meeting. Which of these dates/times works for you?"
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FurryP
Drama Llama
To pea or not to pea...
Posts: 7,214
Site Supporter
Jun 26, 2014 19:58:26 GMT
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Post by FurryP on Apr 23, 2016 1:43:34 GMT
At my place of business if the senior vp wants a meeting and we are not available, we make ourselves available. I don't get this declining of invitations. Or sending out so many.
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Post by lisacharlotte on Apr 23, 2016 2:05:07 GMT
I'm the EA for a SVP. If I schedule a meeting for him and you're invited, I expect you to show or give a valid reason for declining. If I'm scheduling for others of the same level as my boss I coordinate via email the options and schedule what works best for all AFTER we figure it out via email. Multiple meeting notices/changes make me look incompetent and piss off my boss. My company has 70k employees all over the country. We live and die by our Outlook calendars.
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Post by Eddie-n-Harley on Apr 23, 2016 2:20:12 GMT
I think what is right depends on the culture of the office. If I work 8-12 M-F why should I have to block off afternoons? Do other workers have to block off 5pm to 8 am? Do we need to block off week ends?As a low person on the totem pole who works part time my guess is she just didn't feel she was really meant to be at the meeting. I have a hard time believing your office is so big you didn't know she was part time if you think you can find a time every single person is available. Our full time staff is 12. We can't get all 12 of us in one meeting without six months advance scheduling. It will happen in August because the CEO proclaimed it will back in January. Depends on whether the rest of your office knows you only work 8-12. We have one assistant who doesn't work Mondays. Unlike other absences, that's not recorded on the calendar because literally everyone in the office knows she doesn't work Mondays. And if there is a Monday she is going to be in, that's what gets put on the calendar.
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Post by AussieMeg on Apr 23, 2016 2:23:40 GMT
Yeah, I definitely would have been making a phone call to her after the second attempt. I think sending 5 emails with different dates has unfortunately made you look a bit foolish.
That's the problem with technology - no-one seems to want to TALK to anyone any more. The amount of times staff complain to me: "So-and-so has not replied to any of my emails!" Well you know that So-and-so is a rep out on the road, so WTF don't you pick up the phone and RING THEM?!?!
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Post by Scrapbrat on Apr 23, 2016 12:45:06 GMT
I don't think it's snarky to say that to her at all. We use that feature, and while people often don't block off bits of time (I leave at 4:30, for example, but don't block 4:30-5), I think someone who only works afternoons should for sure have some way for people to know her work hours. Perhaps she doesn't know how to use the feature and you or someone could show her?
BTW laughing at your acronym LOTP!!!
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gsquaredmom
Pearl Clutcher
Posts: 4,091
Jun 26, 2014 17:43:22 GMT
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Post by gsquaredmom on Apr 23, 2016 12:52:53 GMT
LOTP may be smarter than you think. She seems happy in her position and has low stress compared to you. You perceive not very bright and LOTP, but maybe she found the balance many of us seek in life. You probably should have looked at different options sooner. That you look incompetent to your boss is not her fault. And yes, she may not bother blocking because she is not there at that time. Not in her mindset. You are not her supervisor, so I don't think it is your place to "remind her" or " teach her."
Was this meeting yesterday? What actually happened?
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